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Records and Information Management

Control records throughout their entire lifecycle.

Manage physical records from creation through to secure disposal with complete visibility, auditability and compliance.

$Records management system overview\$

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Paper is still the reality

Despite years of digital transformation, most organisations still rely on some form of paper documentation.

Recent studies show between 60% and 80% of businesses continue to use paper records, forms, archives, or physical files as part of everyday operations.

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Across every sector

We work with security companies, councils, solicitors, accountancy and audit firms, insurance companies, the police, MDP and the NHS to manage deeds, archived files, contracts, HR records, finance and accounting records, patient files, legal case files, engineering drawings, evidence in physical form, historical records, and confidential correspondence.

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The compliance requirements

These records must be securely stored, accurately tracked, and instantly retrievable when needed according to GDPR, data protection and retention laws and policies.

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The risk of getting it wrong

In the UK alone, more than 11,000 data breaches involving paper records were reported to the Information Commissioner’s Office (ICO) between 2020 and 2025, highlighting that physical records remain a major compliance risk in the digital age.

Failure to do this can mean fines, investigations, reputational damage and operational disruption.

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Replacing Manual and Fragmented Processes

Records Management often develops through spreadsheets, shared drives and informal processes.

Over time, this creates inconsistencies, duplication and a lack of visibility.

A structured system replaces these approaches with a consistent framework, ensuring records are managed in a controlled and reliable way.

Control More Than Just Records

According to a global study by VansonBourne for Veritas, employees spend an average of two hours every workday searching for information they can’t immediately find. TranSearch helps organisations bring visibility and control to physical assets, equipment and operational materials.

Centralise control, improve compliance and reduce operational risk with a unified system.

Explore Asset Management Solutions

Records management system interface

Key Capabilities for Records Management

Control & Visibility

Compliance & Governance

Efficiency & Integration

Control & Visibility

Compliance & Governance

Efficiency & Integration

Control More Than Just Records

TranSearch also helps organisations track and manage physical assets, equiptment and material with the same accuracy and control. One system. Complete visibility. Total control

Centralise control, improve compliance and reduce operational risk with a unified system.